Mission Intelligence

Frequently Asked Questions

About Project X

Project X is a multi-day navigational team challenge. Teams navigate through wilderness terrain using GPS waypoints, planning their own tracks and timing. It is not a race — success depends on precision navigation, accurate time planning, and sticking to your track. Think of it as a tactical outdoor adventure where strategy matters more than speed.

Anyone with a sense of adventure and basic outdoor navigation skills. Teams are formed in advance and registered by the event organizers. You will need your own transport (motorcycle, 4x4, or similar depending on the event category), a GPS-capable device for recording your track, and appropriate gear for the terrain and conditions.

Team size varies by event but is typically 1 to 4 members. The team size is configured by the event organizers. All team members share the same track, waypoints, and score — you succeed or fail together.

Events may have multiple categories to accommodate different skill levels or vehicle types. Each category has its own leaderboard and championship standings. Teams compete only against others in the same category.
How It Works

The event runs over multiple days. Each day is a separate mission with its own set of waypoints, scoring parameters, and cutoff time. Your overall championship standing is determined by accumulating points across all days — so consistency matters as much as any single strong performance.

Each day follows the same cycle:
  1. Receive your objectives — download waypoint coordinates and any zone files from your dashboard.
  2. Plan your track — plot a track through all waypoints, set your planned arrival times, and upload a track plan (GPX file).
  3. Get your start time — once your plan is submitted, you are assigned a staggered start time.
  4. Execute your planning — follow your planned track, hitting waypoints as close to your planned times as possible, with your GPS recording the entire time.
  5. Upload your track log — after finishing, upload the GPS recording from your device.
  6. Review your score — the system analyses your track log against your plan and calculates penalties.

Waypoints are GPS coordinates that you must navigate to during each day. They are provided as a downloadable GPX file that you import into your GPS device or navigation app. Your goal is to pass within the hit radius of each waypoint, as close to your planned arrival time as possible.

A track plan is a GPX file containing your planned track. You create this using a GPS app or mapping tool by plotting a path through all the assigned waypoints. During scoring, your actual GPS track is compared against your planned track — time spent deviating significantly from your plan incurs penalties. The better you follow your own plan, the lower your penalty.
Scoring & Points

Each day is scored independently. Teams are ranked by their total penalty time for the day — the team with the lowest penalty finishes first. Points are then awarded based on position: with 12 teams, 1st place earns 12 points, 2nd earns 11 points, and so on down to 1 point for 12th place. The overall champion is the team with the most accumulated points after all days.

Your daily penalty is the sum of several components:
  • Waypoint arrival deviation — the difference between your planned arrival time and your actual arrival time at each waypoint, converted to a time penalty.
  • Missed waypoints — if your track log does not pass within the hit radius of a waypoint, a fixed penalty is applied per missed waypoint.
  • Track deviation — time spent too far from your planned track incurs additional penalties.
  • Entering hot zones — some areas in the operational area are marked as hot zones. Entering a hot zone incurs a penalty per minute spent inside.

The hit radius is the maximum distance your GPS track can be from a waypoint for it to count as "visited". The radius is shown under Mission Parameters for each day. If any point on your track log falls within this radius, the waypoint is marked as HIT. If you pass outside the radius, the waypoint counts as MISSED and a fixed penalty is applied. A typical hit radius is 20 metres, but this can vary by day.

Your arrival time is taken from the timestamp of the closest GPS track point within the hit radius. If multiple track points fall within the radius, the one nearest to the waypoint coordinates is used. This is why it is important that your GPS device records frequently — we recommend one point every 5 seconds or less.

A DNF (Did Not Finish) means you did not complete the day — either your track log was not submitted, or you were unable to complete the objectives. A DNF scores 0 championship points for that day. You can still participate in subsequent days and earn points normally. A single bad day does not end your event.
Planning & Submissions

Files must be in standard GPX 1.1 format with a maximum size of 10 MB. Your track plan should contain a single track with your planned track. Your track log should contain the recorded GPS track from your device. Most GPS devices and apps (Gaia GPS, OsmAnd, Locus Map, etc.) export in this format natively.

Your start time is assigned after you submit your track plan and planned arrival times. Start times are staggered across teams to avoid congestion in the operational area. You should plan to be at the start point 10 minutes before your assigned departure.

No. Planned arrival times are locked once submitted. This is by design — your planned times are a key part of the challenge. Make sure you are confident in your plan before submitting. If there are exceptional circumstances, contact the organizers before your start time.

No. Planning files are locked once submitted. If an incorrect file was uploaded, contact the organizers.
On The Day

At a minimum: your vehicle, a GPS device or phone with GPS tracking enabled, spare batteries or a charging solution, water, basic tools, and appropriate clothing for the terrain. Import your waypoints and any zone files into your GPS device before you set off. Make sure your GPS is set to record a track log at a high frequency (every 5 seconds or less).

  • Set your recording interval to 5 seconds or less — more points means more accurate scoring.
  • Start recording before you depart and stop only after you have finished — do not pause or restart mid-day.
  • Check that your device has a GPS fix before starting (open sky, not inside a building).
  • Carry a backup device if possible — phone as a backup to a dedicated GPS, or vice versa.
  • Make sure you have enough battery for the full day. Airplane mode with GPS enabled saves power on phones.

Each day has a cutoff time shown in the mission parameters. Beyond this point in time, no recorded GPS data is included for scoring. Return to HQ immediately once the cutoff time expires. The cutoff exists for safety — plan your track so you finish within the allowed time.

Days are unlocked progressively. You must upload your track log for the current day before the next day's objectives become available. This ensures teams complete each challenge in order. Once your track log is submitted, the next day unlocks immediately — you do not need to wait for your score to be confirmed.
After The Day

Go to your dashboard, open the day, and use the track log upload form. Export the GPX file from your GPS device or app and upload it. The system will process it and calculate a preliminary score automatically.

After you upload your track log, the system calculates a preliminary score automatically. This score is marked as "Pending Review" until an organizer has verified it. In most cases the preliminary score is correct, but organizers may make adjustments for edge cases (GPS errors, course changes, etc.). Once confirmed, the score is final and reflected on the leaderboard.

No. Please make sure you upload the correct file by reviewing it briefly using a tool like GPX studio. If an incorrect file was uploaded, contact the organizers.

Occasionally the system may not be able to process a track log automatically (corrupted file, unusual GPS data, etc.). If this happens, you will see a warning on your dashboard. Your file is still saved and the organizers will score it manually. The day still counts as completed for progression purposes — the next day will unlock normally.